Summary: Use this list to find procurement-related information.
| Type of Purchase |
Related Link(s) |
| Account Codes |
Financial Affairs Account Code Directory (Click "Purchase Order Account Codes" at top of page for CruzBuy list) |
| Account Setup - CruzBuy |
CruzBuy Account Setup |
| Agreements |
CruzBuy Hosted Suppliers with Discounts, Punch-out Suppliers & UCSC Agreements
UC Office of President (UCOP) Agreements |
| Air Conditioners |
Buying Air Conditioners |
| Airport Shuttles |
Airporter Service |
| Alcohol |
Alcohol Policies Related to Entertainment |
| Amazon |
Use a Pro-card for purchases from Amazon. |
| Appliances, Break Rooms |
Break Room Equipment for Staff/Faculty Use |
| Auctions |
Requirements for Buying Through Auctions |
| Authorization |
See Ways to Buy Specific Goods and Services |
Banner
|
Banner Clauses
Banner FIS Training Manual |
| Bids |
CruzBid - a web-based tool for suppliers |
| Books & Media |
Amazon - Use a Pro-card for purchases from Amazon.
|
| Bus Service |
Bus Charter Services: Pre-approved List
How to Purchase Bus Charter Services
How to Add a Bus Charter Service to the Pre-approved List of Bus Charter Services |
| Business Cards |
How to Buy University Business Cards |
| Business Contracts |
Overview of Business Contracts Services |
Buyers
[Top of Page] |
Procurement and Business Contracts Staff |
| Car Rentals |
See Vehicles below. |
| Cards |
Buying University Business Cards |
| Caterers |
Caterers: Pre-approved List
How to Hire Caterers for UCSC Events
How to Add a Caterer to the UCSC List of Pre-approved Caterers |
| Cell Phones |
How to Select Cellular Service |
Change Orders
|
When to Request a Change Order
How to Submit a Change Order Request in CruzBuy |
| Commodity Codes |
Commodity Code Update
List of Commodity Codes (pdf) |
| Computers |
See Best Sources
How to Buy from Dell
|
| Conference Calling |
Ready Talk Conference Calling |
| Conflict of Interest |
Public Contracts: Conflict of Interest Overview (SB 1467)
Appropriate Methods for Paying UC Employees (pdf)
Hiring Employees or Their Near Relatives: UCSC Employee-Vendor Conflict of Interest Policy
How to Determine Whether Goods or Services Can Be Purchased from a UC Employee
How to Determine Whether Goods or Services Can Be Purchased from the Near Relative of a UC Employee |
| Contractor |
Independent Contractor and Employee Overview
Service Providers: Third Party Access to Sensitive Data |
| Contracts |
Business Contracts Home |
| Copiers |
Contact the Copier Program at 459-5273. Contact your Divisional Liaison for assistance before leasing or purchasing network or multifunctional copiers/printers. |
CPR
|
First Aid and CPR Trainers: Pre-approved List
How to Hire First Aid and CPR Trainers |
| Credits |
Contact Procurement and Business Contracts, who will work with supplier to process credits. |
| Credit References |
UCSC Credit References |
| CruzBuy |
Shop using CruzBuy (SciQuest Access)
CruzBuy Reference Manual
CruzBuy Release Summaries upgrade enhancements and new features |
| CruzBid |
CruzBid - a web-based tool for suppliers |
Doing Business As (dba)
[Top of Page] |
Doing Business As List - Suppliers with multiple names. |
| Energy |
Energy Star Products Finder |
| E-orders |
E-Order Campus Procurement Process (Emergency use only when CruzBuy is unavailable) |
| Equipment |
Equipment Administration
How to Request an Equipment Lease
Guidelines for Leases, Installment Purchase Contracts, & Associated Trade-Ins |
| Faculty & Staff Relocation |
Household Moves |
| First Aid |
see CPR above |
| FOB |
Free On Board Overview |
| Food & Entertainment |
CruzBuy Shopping: Food and Entertainment
CruzBuy Shopping: Food and Entertainment Change Orders
New: Food and Entertainment Change Order Form in CruzBuy (June 2008)
|
| Forms |
Payee Setup Form 204 (pdf)
Index of Forms used by Procurement and Business Contracts |
| Furniture |
Furniture Overview
PBI/Steelcase Furniture
PBI Contact Chart (pdf)
Steelcase Delivery Lead Times Summary
|
| Gifts in Kind |
Gifts in Kind UCSC University Relations (page only accessible within UCSC network) |
| Hazardous Materials |
How to Order Hazardous Materials |
Instructors
|
How to HIre Academic Speakers and Workshop Instructors |
Inventorial Equipment
|
See Equipment Administration |
| Lease |
Guidelines for Leases, Installment Purchase Contracts, and Associated Trade-Ins |
Movers
[Top of Page]
|
Movers: Pre-approved List
Mover Requirements
How to Use Campus Moving Services
|
| MSC Punch-out |
How to Buy from MSC Using the CruzBuy Punch-out System (industrial supplies) |
| Office Supplies |
How to Buy Office Supplies |
Oversight Authority
|
Units with Oversight or Special Procurement Authority |
| Payments |
Payee Setup Form 204 (pdf) See UCSC Financial Affairs: Vendor Setup Guide.
See alsoCruzBuy Reference – Shopping: How to Find Suppliers or Add a Supplier.
|
Performers
|
How to Hire Performers |
| Pizza |
How to Hire Caterers for UCSC Events |
Policy
|
Policies and Procedures - Requirements for All Users of CruzBuy
Hiring Employees or Their Near Relatives: Employee-Vendor Conflict of Interest Policy
How to Determine Whether Goods or Services Can Be Purchased from a UC Employee
UC Business and Finance Bulletins
Unauthorized Purchases |
Pricing and Quotations
|
Competitive Pricing and Quotations Overview |
| Printers |
See Best Sources |
| Pro-card |
Pro-Card Menu |
| Process Changes and Reminders |
Procurement Procedure Changes & Reminders pdf 3/3/09 |
Quotes
|
Competitive Pricing and Quotations - required for purchases over $100,000 |
| Receiving Services |
Receiving Services Home |
| Rental |
Lease Purchase Chart |
| Returns |
Contact Procurement and Business Contracts, who will work with supplier to process returns. |
Risk
[Top of Page] |
Risk Assessment Overview - Who, What, How, When, Where & Matrix of Examples
How to Assess Risk
Risk Services Home |
SB 1467
|
Public Contracts: Conflict of Interest Overview |
| Scope of Work |
Scope of Work Guide pdf |
| Search Engines |
Thomas Register search engine for North American companies and products
UC Office of President Search |
| Services |
Scope of Work Guide pdf
Pre-approved Service Providers for Pro-card
Services That Must be Obtained Through a Campus Unit
Service Providers: Third Party Access to Sensitive Data
Pre-hire Worksheet MSWord |
Ship to Codes
Shipping Charges |
Ship-to Codes and Addresses for UCSC Units
How to Process Shipping Charges |
| Small Businesses |
Small Business Program |
Software
|
How to Buy Software Licenses (ITS)
How to Buy from SHI (Software House International) using CruzBuy
How to Purchase Copyrighted Software |
Sole Source
|
Sole Source Justification |
Speaker (academic)
|
How to Hire Academic Speakers and Workshop Instructors |
| Stationary |
How to Buy Stationary |
| Storage Unit |
How to Lease an Off-campus Storage Unit |
| Strategic Sources |
Best Sources |
Supplier Guide
|
How to Find Suppliers in CruzBuy
Supplier Guide Menu: How to Do Business with UCSC |
| Sustainability |
UC Policy on Sustainable Practices (pdf) |
Taxes
[Top of Page] |
Sales and Use Tax Overview
UC Sales & Use Tax Manual
Sales Tax for Shipping and Handling is provided in individual Guides; see Financial Affairs
Taxability Table (pdf) Index of Taxability of Items by Commodity |
| Teleconference Calling |
Ready Talk Teleconference Calling |
| Temporary Staff |
Temporary Staffing |
Travel
|
Buying Travel |
| UC Agreements |
UC Office of President (UCOP) Agreements |
| Vehicles |
Vehicle Rentals
Vehicle Purchases
University of California Rental Car Agreements
UCOP Purchasing Services - Agreements
|
| Vendors |
Supplier Guide Menu: How to Do Business with UCSC
Insurance Requirements and Certificates of Insurance
Public Contracts: Conflict of Interest Overview
How to Determine Whether Goods or Services Can Be Purchased from a UC Employee
How to Determine Whether Goods or Services Can Be Purchased from the Near Relative of a UC Employee
How to Find a Supplier in CruzBuy |
| Vendor Setup |
See Payments above. |
| Webconference Calling |
Ready Talk Teleconference Calling |
| Zip Codes |
US Post Office Zip Codes |
