UCSC - Purchasing - Buying Bus Charter Services

Purchasing Help

Need Help?
Call 459-2311
buy4me@ucsc.edu

University Business Services
UC Santa Cruz
1156 High Street
Santa Cruz, CA 95064-1077

How to Purchase Bus Charter Services

Summary: Follow the steps on this page to buy transportation for University-sponsored events.

What to do:		How to do it:
1	Determine which bus charter service to hire.	Choose a bus charter service from the UCSC List of Pre-approved Bus Charter Services. If the bus needs to carry more than 50 passengers, or if more than one bus is required, be sure you select a company that carries additional insurance. If UCSC TAPS is chosen, no Purchase Order is required. Work directly with TAPS. See Shuttle Vehicle & Driver Reservation Information. For other suppliers, obtain quote. Contact Purchasing before contacting any bus chartering service not on the pre-approved list. See How to Add a Bus Charter Service to the UCSC List of Approved Bus Charters. Additional insurance coverage is required for more than 50 passengers at a rate of $100,000 for each additional passenger.
2	Process requisition.	Does the required service include transporting less than 50 passengers? If so, then the shopper may contact any service on the pre-approved list via the contact person provided. If transporting more than 50 passengers, Purchasing will negotiate the additional required insurance with the supplier. Contact Purchasing before contacting a supplier. Complete a Vehicle Rental/Charter Form in CruzBuy, and submit the requisition. Contact Deb Newman as needed, 459-1099.
What Purchasing does:		How to do it:
1	Complete purchase.	Review the purchase order for completeness and accuracy. Confirm that appropriate insurance coverage is provided. Complete the purchase order.

Last revised: February 09, 2007 (am)