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University Business Services
UC Santa Cruz
1156 High Street
Santa Cruz, CA 95064-1077
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How to Add a Caterer to the UCSC Approved Caterers' List
Summary: Follow the steps on this page to add a new caterer to the UCSC List of Pre-approved Caterers.
What to do: |
How to do it: |
| 1 |
Provide application to the interested catering service. |
Provide a New Caterer Application which includes an informational letter, health and insurance requirements, and an application form.
Off-campus caterers are required to submit:
- an application describing their food preparation
- a current health permit
- a current and correct certificate of insurance with specific amounts of general liability insurance
- PAYEE SETUP FORM (204) (pdf) Required in lieu of IRS W-9 when doing business with the State of CA
All completed 204 forms must be mailed or faxed. Do not scan or email completed 204 forms, due to the information security risk. See UCSC Financial Affairs: Vendor Setup Guide.
Contact Lynn Kirkpatrick at 459-2651. |
| What Purchasing does: |
How to do it: |
| 1 |
Adds caterer to pre-approved list. |
- Receives and reviews required documentation from the new service.
- Obtains approval from the Director of Purchasing.
- Adds caterer to the list of approved services.
A PO for unapproved catering services must be sent to Purchasing a minimum of 4 weeks before the event, as described in UC Business and Finance Bulletin BUS-63, Insurance Requirements/Certificates of Insurance. |
Last revised: July 07, 2009 (am)
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