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Shopping: Ordering from Hosted Catalogs in CruzBuy

Summary: This page explains the concept of a hosted catalog, then provides instructions for ordering items from a catalog.

A Hosted Catalog is a supplier catalog that is embedded in CruzBuy. The catalog is Hosted by SciQuest, and can be searched by various criteria, as shown in the Searching section below. CruzBuy has a searchable database of 136 suppliers' catalogs (as of July 2009).

Each catalog may or may not display discounted UCSC pricing for non-primary suppliers. (Hosted Catalogs for suppliers such as OfficeMax and Fisher do reflect negotiated UCSC prices.) See Hosted Catalog Suppliers with Discounted Prices.

Requestors can search for an item across all hosted suppliers, ensuring the fastest way to find the lowest price. A supplier who has won the contract with UCSC through a bidding process will sort to the top, and the items will be highlighted. This does not mean you are required to buy from that particular supplier. However, they will most likely provide the lowest price for your item.

How to Add Items to your Requisition and Complete the Order

What Icons Represent

Searching

A new home/shop tab combines the home and product search tabs.

The search feature is now located at the top of the screen, and all shopping methods are accessible from the home page. See the options directly below the simple search:

• Managing and selecting favorites
• Using forms (non-catalog, services, food and entertainment, change orders, etc.)
• Using quick order for catalog # entry - do not check "Include similar terms"
• Browsing by suppliers and categories
• Accessing contracts search

From any of these shopping options, return to the simple search feature by choosing the home/shop tab.

A drop-down menu makes it easy for shoppers to choose the category for the item(s) they need.

Shoppers can specify search details by choosing the advanced search. Click on the advanced search link to go between the simple and advanced search options. Choose among various fields from which to search, including Supplier Name, Manufacturer Name, and Part No. (SKU).

TIP: Put a check in the Include Similar Terms box.

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Example: Looking for Gloves

1. Type gloves in the All of These Words field of the Advanced Search.

2. Search results can be sorted by price, supplier, part number, etc. Choose the sort method using the Sort by drop-down box. Refine (filter) results by keyword, supplier, category, or packaging UOM (all available on the left side of the screen).

If available (from the supplier), the product image is included in the search results and can be made larger for viewing.

3. Mouse over any icons to view an item-specific legend.

4. Items may be compared. Choose the compare link in the right section of the line item description. A green arrow will appear and the link name will change to remove.

5. After choosing items to be compared, click on the Compare Selected button at the top right of the list to view the comparison results. Choose the Back to Search Results button to continue shopping.

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How to Add Items to your Requisition and Complete the Order

1. Enter the quantity desired in the Qty field.
2. Click the Add to Cart button to add the item to your Requisition.
3. You may also Add Favorite. See Managing Favorites.
4. Repeat the shopping process until finished. Due to a limitation in the interface between CruzBuy and Banner FIS, for a single order include at most 40 line items for a single FOAPAL, or up to 6 line items for each of 6 different FOAPALs. If additional line items are needed, please submit two requisitions.
5. Click the cart in the top right corner of your screen. The Edit Cart (requisition) page will appear.
6. Change the Cart Name to a description you will recognize.
7. Click the Review step in the Workflow Process.
8. Edit header fields as necessary (ie: FOAPAL).
9. Click Submit.

Hosted Catalog Suppliers with Discounted Prices (July 2009)

• Applied Biosystems
• Beckman Coulter Inc.
• Bio-Rad Laboratories
• Cambridge Isotope Laboratories Inc. ($50 minimum order)
• Digital Intelligence Systems (DISYS)
• EMD Biosciences, Inc.
• Fisher Scientific Company LLC
• GE Healthcare Bio-Sciences Corporation
• ISC/BioExpress
• J. A. Sexauer
• New England Biolabs Inc.
• Office Max
• Palace Art and Office Supply
• Praxair Distribution, Inc.
• Ricoh Americas Corporation
• Sigma-Aldrich Company Incorporated
• USA Scientific
• Varian, Inc.
• VWR International, Inc.
• Xerox Corporation

What Icons Represent

A flag signals a primary supplier, usually one with a UCOP agreement. When more than one supplier carries an item, the primary supplier's products will be listed first in product search results.

A flag signals a secondary supplier - one that offers some kind of discount.

The icon represents a hosted catalog.

The icon identifies punch-out suppliers.

The Small Business Enterprise icon signals a small business.

The icon signals a veteran-owned business.

The icon signals a woman-owned business.

The and icons signal preferred (primary and secondary) suppliers.

The icon signals that an item is an organizational favorite (a UCSC favorite).

The icon signals a SBA historically underutilized business enterprise.

The icon signals an educational and institutional cooperative supplier (E&I Co-op).

The icon signals a minority business enterprise.

The icon signals a small disadvantaged business enterprise.

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Last revised: November 20, 2009 (am)       [CruzBuy Reference Manual TOC ]