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Shopping: How to Use Punch-outs in CruzBuy

Summary: Learn what a Punch-out supplier is, and how to request items from these suppliers.

A Punch-out is a website where the shopper is redirected to the supplier’s site. A cart is created on that site. Then the shopper is redirected back to CruzBuy with their selected merchandise. Punch-out suppliers enabled in CruzBuy offer discounted prices to UCSC. Punch-outs display negotiated UCSC pricing.

The Requestor logs in to CruzBuy, chooses a Punch-out supplier by clicking on the supplier's icon, and is seamlessly transported to the supplier's website. The Requestor shops the site, obtaining UCSC pricing automatically, and then returns to CruzBuy to complete the requisition process.

Connecting to a Punch-out Supplier's Catalog
Disconnecting from a Punch-out
Adding Punch-out Items to a Requisition
Punch-out Suppliers Available in CruzBuy

Prices and quantities can only be changed at the punch-out site. (Orders from punch-out suppliers are "flagged" by the supplier before punching back to the requestor's shopping cart in CruzBuy. The punch-out site's SKU and price information must match the CruzBuy order data. This same information must be transmitted back to the supplier when your order is placed and sent to the supplier electronically. If not, the order will kick out into an exception queue or will fail.)

Rush Shipping: Punchout suppliers only receive specific shipping instructions if the punchout site provides a way for a shopper to add a line item to pay for RUSH shipping. To request RUSH shipping for an item ordered via punchout, a shopper must contact the punchout supplier, refer to the PO number, and request a specific shipping method.

Line Item Limitations: Due to a limitation in the interface between CruzBuy and Banner FIS, for a single order include at most 40 line items for a single FOAPAL, or up to 6 line items for each of 6 different FOAPALs. If additional line items are needed, please submit two requisitions.

Connecting to a Punch-out Supplier's Catalog

1. Login.
2. From the home/shop page, scroll to the middle of your screen.
3. Each button in the Punch-out section represents a supplier. To shop from that supplier, click on their button.

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Disconnecting from a Punch-out

The Cancel Punch-out button is located at the top right corner of the screen.

Selected items will not transfer to a CruzBuy requisition if the Cancel button is clicked.

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Adding Items to a Requisition and Completing your Order

1. Shop the supplier's website for the item(s) you need, adding them to your website cart as you go.
2. Go to the Checkout screen on the supplier's website.
3. Select the button called Transfer, Submit, Order via SciQuest (or something along those lines).
4. You will be taken back to CruzBuy, with all the items you selected showing on a CruzBuy requisition. All items ordered via Punch-out include the punchout icon .

5. Change the Cart Name to a description you will recognize.
6. Click the Review step in the Workflow Process.
7. Edit header fields as necessary (ie: FOAPAL, Delivery Date).
   
8. Click Submit.

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Punch-out Suppliers Available in CruzBuy

As of July 2009, the following Punch-out Suppliers are available in CruzBuy:

• Apple Computer
• CDW-G
• Dell
• GovConnection
• Grainger, Inc.
• Invitrogen
• MSC
• OfficeMax
• PBI, Inc. (Steelcase Dealer)
• SHI
• Sun MicroSystems

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Last revised: November 20, 2009 (am)       [CruzBuy Reference Manual TOC ]