Need Help?
Call 459-2311
buy4me@ucsc.edu

University Business Services
UC Santa Cruz
1156 High Street
Santa Cruz, CA 95064-1077

© UC Santa Cruz

E-Order Campus Procurement Process

Summary: E-Order is a request placed to Procurement and Business Contracts, using an MS Excel form, for use when a shopper is unable to use either Pro-card or CruzBuy for their purchases.

An E-Order may only be submitted when CruzBuy is not accessible (for example, the rare occasion when the CruzBuy server is down) and an order must be completed before CruzBuy is expected to be available.

How to Use an E-Order to Request Goods and Services

1. When an E-Order may be submitted (see criteria above), prepare a Requisition form and forward it via e-mail to your division or unit budget authority, who will forward the order to Purchasing once approved. See Helpful Hints for Using Electronic Requisition Forms.
   
   
   • Goods & Services Requisition (MS Excel)
   • Entertainment Requisition (MS Excel)
   • Lab Chemicals/Hazardous Materials Requisition (MS Excel)
   • Student Events Requisition (MS Excel)

   For orders with many line item descriptions, please use a LONG FORM:

   • Goods & Services Long Form (MS Excel)
   • Lab Chemicals/Hazardous Materials Long Form (MS Excel)
2. When shopping from a supplier on a repeated basis, consider requesting a Blanket Order for the supplier:
   

   Blanket orders can be used when you make frequent purchases from a supplier. The Blanket Order allows you to use the same purchase order number with the supplier multiple times.

   To request a Blanket Order complete a Requisition form. In the description fields enter the period covered, a summary description of the goods or service required and provide an estimate of the maximum amount you will spend for the period covered. Follow your divisional or unit process for submitting the order to Purchasing.

3. See When and How to Submit a Change Order. A Change Order/PO Cancellation Request (MS Excel) may only be submitted for a completed, approved order.

[Top of Page]

Last revised: June 17, 2008 (am)