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E-Order Campus Procurement Process

Summary: E-Order is a request placed to Procurement and Business Contracts, using an MS Excel form, for use when a shopper is unable to use either Pro-card or CruzBuy for their purchases.

An E-Order may only be submitted when CruzBuy is not accessible (for example, the rare occasion when the CruzBuy server is down) and an order must be completed before CruzBuy is expected to be available.

How to Use an E-Order to Request Goods and Services

1. When an E-Order may be submitted (see criteria above), prepare a Requisition form and forward it via e-mail to your division or unit budget authority, who will forward the order to Purchasing once approved. See Helpful Hints for Using Electronic Requisition Forms.
   
   
   • Goods & Services Requisition (MS Excel)
   • Entertainment Requisition (MS Excel)
   • Lab Chemicals/Hazardous Materials Requisition (MS Excel)
   • Student Events Requisition (MS Excel)

   For orders with many line item descriptions, please use a LONG FORM:

   • Goods & Services Long Form (MS Excel)
   • Lab Chemicals/Hazardous Materials Long Form (MS Excel)
2. See When and How to Submit a Change Order. A Change Order/PO Cancellation Request (MS Excel) may only be submitted for a completed, approved order.

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Last revised: October 26, 2009 (am)