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University Business Services
UC Santa Cruz
1156 High Street
Santa Cruz, CA 95064-1077

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Furniture Overview

Summary: This page explains requirements for furniture purchases.

The University has a primary source agreement with Steelcase, Inc. for the purchase of furniture used in an office or office-like environment. This includes the following items:

• free-standing office furniture
• computer furniture
• office seating
• storage (file cabinets)
• modular, systems, or workstation furniture

The university's preferred supplier for furniture of the types described above is Steelcase/PBI. Note: Steelcase is the furniture manufacturer, and PBI is the distributor.

Contact Donna Gorman for assistance, as needed (459-2188).

Contract Pricing: UC discounts for Steelcase products range from 55% to 71% off list prices.

Physical Planning and Construction Review: All purchases and installation of modular, systems or workstation furniture must be managed by PP&C to ensure ADA compliance, and seismic bracing and building code compliance. (This does not include free-standing furniture, desks, chairs and file cabinets.)Modular, systems, or workstation furniture includes panels that create cubicles, and may also create passageways, etc. These fabric panels may modify the original layout of the room being furnished, and create building code concerns for accessibility, and seismic and fire safety.

Submit a completed Facilities Project Request (FPR) to PP&C explaining the scope of the work to be done. Signed FPRs may be faxed to PP&C: 423-7436. Mendel Spritzer (502-7129), PP&C Sr. Architect Associate, provides an overall project estimate, orders furniture, and coordinates electrical, phone, data and campus craft workers. Mendel works to minimize the impact to the department caused by furniture installation.

Space Planning Services: Peninsula Business Interiors (PBI) provides the following services:

• space planning
• product search and specifying
• color and fabric selections
• project management
• expediting

Design Charges: Charges for design work are incorporated into the contract plan at 2% of product list price. This percentage fee covers:

• up to two different design alternatives and
• up to two major (requiring new drawings) revisions.

After that, additional design work is charged at $65.00/hr.

A purchase order for the designed product must be issued within 120 days of the design or the design work will be invoiced separately.

Orders for free-standing furniture where design services are not required are not charged the additional 2% design fee.

Related Links

• PBI/Steelcase Furniture
• PBI Contact Chart (pdf)
• Steelcase Delivery Lead Times Summary

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Last revised: November 21, 2007 (am)