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Faculty and Staff Relocation (Removal) - Household Moves

Summary: This page describes the Faculty and Staff Relocation options.

Resources

• G-13: UCOP Policy And Regulations Governing Moving And Relocation (pdf)
• Moving Expense Guide for Non-Academic Positions by Financial Affairs
• Moving Expense Guide for Teaching Faculty Transferring from Another UC Campus by Financial Affairs

Two methods for completing and paying for a faculty or staff move:

1. Faculty or staff member organizes their move, chooses any mover they prefer, pays the moving company and other expenses directly, and then submits a receipt and requests a reimbursement. This reimbursement is handled by the FAST/AP office. Reimbursement is submitted using a UCSC Moving, Pre-House Hunting, Intercampus Transfer, and Relocation Travel Reimbursement form, so is not handled by Purchasing. See the Relocation and Moving Guides. Please remember to send all Moving Reimbursement Requests to your Business Office or Unit for approval.
   
   OR
   
2. UCSC moves faculty member, who must choose from the list UCOP-approved movers with negotiated agreements:
   1. Go to http://www.ucop.edu/purchserv/access.php
   2. At Keyword field, type in Transportation Services/Moving
   3. Select Search
   4. Click on the Agreement # associated with any of the suppliers listed to learn pricing schedule, terms and conditions.
   When the movers come, we ask that they provide a quote that shows a subtotal for your personal items and a subtotal for your professional items (your lab and office.) Only one quote is necessary.
   
   The University pays 100% of costs to move your professional items and 50% of the costs of moving your personal items. Payment percentages are based on a faculty member's acceptance letter.

How to Generate a Purchase Order for your Move

1. Review the tips for working with moving companies. See Helpful Tips for Household Moves of UCSC Faculty & Staff (pdf).
2. Determine the funding available for your move from your Division.
3. Login to CruzBuy and complete the Services form. Enter "Faculty Move" at the beginning of the Product Name/Description. (See Using Forms to Submit Requisitions in CruzBuy.)
   
4. Contact Donna Gorman (831) 459-2188, Purchasing Buyer, for assistance. When requested by Donna, fax a copy of the Acceptance Letter to Purchasing, so FAST/AP will have the documentation necessary for paying the movers' invoice. The confidential letter will be kept private.

Last revised: June 17, 2008 (am)