UCSC Purchasing - Acceptable Methods for Buying Specific Goods & Services

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Acceptable Methods for Buying Specific Goods and Services

Summary: For each good or service, CruzBuy PO, Pro-Card, Direct Pay & Travel Visa are each listed – with an asterick in the column for each approved procurement option.

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

Goods and Services	CruzBuy PO	Pro-Card	Direct Pay	Travel Visa
Academic Speakers			*
Architects & Engineers	Contact Physical Planning and Construction (PPC)
Break Room Appliances for Faculty & Staff	*
Building Maintenance - Campus Buildings	Contact Physical Plant
Building Maintenance - Leased Buildings	*	*
Cell Phone	*	*
Common Goods	*	* if < card limit
Construction Services & Building Alterations	Contact Physical Planning and Construction (PPC)
Consulting Services	*
Copiers & Multi-functional Copiers	Contact the Copier Program. Contact your Divisional Liaison for assistance before leasing or purchasing network or multifunctional copiers/printers.
Copyrights/Royalties			*
Conference/Meeting Registration			*	*
Damage Payments			*
Donations			*
Employee Search Services	Contact Staff Human Resources or Academic Human Resources
Entertainment (< $250)			*	*
Entertainment (> $250)	*		*	*
Equipment (non-inventorial)	*	*
Equipment (Inventorial)	*
Equipment Maintenance & Repair	*	* pre-approved suppliers only
Equipment Rental	*	* pre-approved suppliers only
External Auditors	Contact Office of Internal Audit
Extramural Grant Application Services	Contact Office of Sponsored Projects
Fabrication Service (no inventorial equipment may be purchased using a pro-card; completed item must have a value of less than $5000)	*	* pre-approved suppliers only
Fellowships			*
Furniture Overview	*	*
Gifts: Non-cash, Employee Award and Other Gifts Guide	*		*
Hazardous Materials	*
Honoraria			*
Independent Contractors	*
Insurance (recharge accepted)	*
Legal Services	Contact UCSC Campus Counsel at the UC Office of General Counsel (510) 987-9800
Library Materials	*	*	*	*
Licenses & Fees for computer programs	*	*
Medical Services			*
Memberships			*
Moving Expenses	*		*
Office Supplies	*	*
Performances	*
Personal/Professional Services	*
Petty Cash Reimbursements			*
Postage		*	*
Printing Services	*	*
Printing Services	See: Supplier Agreements
Prizes & Awards			*
Real Estate	Contact the UCSC Real Estate Office
Referees	*
Reimbursements			*
Removal Service	*
Rental or Lease of Personal or Real Property	*
Scholarships			*
Security Services including Security Guards & Alarms	Contact the UCSC Police Department
Service Charges for Past Due Invoices	*		*
Software ITS Software Financial Affairs: Software Payment Guide	*	*
Storage Unit	*
Subscriptions	*	*	*
Telephone	*	*	*
Temporary Staff
Training & Course Tuition			*	*
Travel			*	*
Uniform Allowance			*
Utilities			*
Goods and Services	CruzBuy PO	Pro-Card	Direct Pay	Travel Visa

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

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Last revised: July 21, 2011 (brm)