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How to Determine Whether Goods or Services Can Be Purchased from the Near Relative of a UC Employee
Summary: Follow the steps on this page to determine whether it is allowable to purchase or rent goods or services from the near relative of a UC employee.
Before you start the steps below, please review Hiring Employees or Their Near Relatives: UCSC Employee-Vendor Conflict of Interest Policy.
| What requesting Unit must do: |
How to do it: |
| 1 |
Determine whether a proposed vendor is the near relative of a UC employee. |
Near-relatives: husband, wife, mother, father, daughter, son, sister, brother, and step-relatives and in-laws in the same relationships to a UC employee. |
| 2 |
Determine what role, if any, the UC employee played in the selection of their near relative. |
- UC employees must have no responsibility for, involvement in, and no influence over the decision to purchase goods or services from their near-relative.
- A specific determination must be made by the Business Contracts Manager that the UC employee had no role in the purchase of goods or services from a near-relative. If the UC employee did have a role, then the Business Contracts Manager must determine that the goods or services are not available either from commercial sources or University facilities.
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| 3 |
Complete Part 1 of a UCSC Employee-Vendor Relationship Disclosure Form (MS Word). |
- Complete all fields as indicated.
- Give form to the employee whose near relative is the proposed vendor, with instructions to complete Part 2 and the certification.
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| What UC Employee* must do: |
How to do it: |
| 1 |
*Employee whose near relative is the proposed vendor completes Part 2 and the Employee Certification of the UCSC Employee-Vendor Relationship Disclosure Form. |
- Complete all fields as indicated.
- Sign form.
- Return the form to the unit.
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| What requesting Unit must do: |
How to do it: |
| 1 |
Seek approval to purchase goods or services from University employee. |
Attach completed, signed UCSC Employee-Vendor Relationship Disclosure Form to the purchase request form in CruzBuy.
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Last revised: January 10, 2008 (am)
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