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buy4me@ucsc.edu
University Business Services
UC Santa Cruz
1156 High Street
Santa Cruz, CA 95064-1077
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How to Buy Office Supplies
Summary: Learn how to shop for office supplies.
Shop Using CruzBuy Punchout for Office Max
- Enter CruzBuy.
- Click the Product Search tab.
- Click on the punchout icon for Office Max to access the OfficeMax Solutions punchout.
You wil be directed to their home page.
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Ways to Find Specific Products on the Office Max Punchout Site
- Products on the punchout site are grouped in categories. Use the dropdown menu in the left column to select a specific product category.
- To view all categories, accept the default My Contract (0608509) to view UCOP-contracted products. Currently this includes all 20 categories.
- To view only products identified by Office Max to have recycled content, choose Recycled Products in the dropdown menu.
- To view IT-related products, choose Technology in the dropdown menu. (For example, Technology might include 11 of the 20 categories.)
- A core list shows UCSC-specific items with deepest discounts (over 360 items as of November 2007). This core list is accessible from the Shopping Lists tab shown in the above screenshot. The Core items are sorted by Product Code (part number).
- Search using a known OfficeMax Solutions part number. The dropdown menu does not affect search results.
- When multiple OfficeMax Solutions part numbers are known, use the quick order form under the Order By Product Code tab.
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Selecting Products from a Punchout Category
- Choose a product category from the dropdown menu. In the example, the choice is My Contract.
- Click on a specific category from the list to view sub-categories. In the example, the category chosen is Basic Office Supplies.
- To see a particular product type, such as Desk Accessories (circled in the screen shown above), select that sub-category to view details, as shown below.
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- Each time you select a sub-category, additional lists will be presented if there are multiple options available for that sub-category. After selecting through the sub-categories, a list of the products within that sub-category appears. For example, if you select Desktop Organizers - Metal (circled above), the following product list is displayed. Shoppers may view details for a product by clicking on the brief description. To compare two or more items, click the Compare box for the items and click the Compare Items button.
- See an example comparison below.
- If more information is needed about an item, click on the part number (circled in the screen shown above) for more details. To add the item to the shopping cart, enter the quantity in the QTY box and click Add to Cart. The shopping cart will appear.
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- To access your Shopping Cart at any time, click View Cart in the upper left corner of the page.
- To add more items to your cart, click Continue Shopping (shown circled above) and follow the shopping steps.
OR
To return to CruzBuy, click Checkout (shown circled above).
- Complete the requisition in CruzBuy. CruzBuy automatically sends completed purchase orders to OfficeMax. Do not fax your order manually (to avoid receiving duplicate orders and invoices).
See the CruzBuy Reference Manual - Chapter 3: Completing a Requisition.
Note: It is not an option to maintain a personal shopping list of favorites in the punchout environment.
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How to Find Refill Accessories
- Complete Step 1 through Step 3 of Shop Using CruzBuy Punchout for Office Max.
- To find a refill accessory, click on the Refill Folder. A drop-down menu will appear. Select the type of machine (Product Type) that needs to be refilled.
- Select the brand of machine (Select Merchandise Brand).
- Select the model number of the machine to be refilled (Select Model Type).
- Refills for the selected machine will appear. Enter quantity needed in the box and add to cart. Then complete the order as described in Step 8 above.
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Shop Using CruzBuy Hosted Catalogs
- Enter CruzBuy.
- Click the Product Search tab.
- Enter item information in search fields (ie: “black pen”).
- Check the Include Similar Terms box.
- Click Search.
- Sort search results by supplier or category (boxes located in upper left side of screen).
- Add items to cart by clicking the
 button.
Shop at the Office Max Website using your Pro-card
OfficeMax
Shoppers must have a Pro-card to purchase from the Office Max website.
Before you start shopping:
Click here to start shopping: Office Max Solutions (http://officemaxsolutions.com)
Palace Art and Office Supply
On-line ordering is not available from Palace.
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Shop at the Store Location
OfficeMax
OfficeMax stores will accept:
- Pro-card
- To use a PO, shop in CruzBuy. OfficeMax is not set up to handle POs presented at store locations.
Pricing:
- Contract pricing is only offered on identical items found in the OfficeMax catalog in CruzBuy.
- To receive contract pricing, inform cashier you are affiliated with UC Santa Cruz.
Palace Art and Office Supply
Palace Art and Office Supply stores will accept:
- CruzBuy Purchase Orders
- Pro-card
Pricing:
- Contract pricing is only offered on identical items found in the Palace catalog in CruzBuy.
- To receive contract pricing, inform cashier that you are affiliated with UC Santa Cruz.
Contact Information for OfficeMax & Palace Art and Office Supply
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Last revised: April 1, 2008 (am)
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