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Pro-card Audit Overview

Summary: This page describes the UCSC internal audit process for pro-cards.

Internal Audit staff review Pro-card program documentation and transactions during regular audits. They record the results of their audits of random Pro-card transactions using the Test of ProCard Transactions form.

A Pro-card document audit reviews available information to ensure that the following actions are occurring:

• Each cardholder has signed a completed Pro-card Application and Agreement. (Forms are filed by cardholder name.)
• Each cardholder has confirmed, via his/her signature on the Pro-card Application and Agreement that she or he has received training and a copy of the User Guide.
• Letters to cardholders regarding notifications, suspensions, and card revocations have been filed with their Pro-card Application and Agreement.
• Each transaction is supported by an itemized receipt and/or packing list.
  Receipts for each purchase are attached to the statement that reflects the transaction.
• Cardholders have acknowledged the receipt of goods and validity of charges by signing and dating each statement.
• Supervisors have confirmed that all purchases were within the intended restrictions placed on the card by signing and dating each statement.
• Transactions have been reviewed by the department/unit for policy compliance.
• Original charges can be retrieved based on the information contained in the tax journals.

Questions? If you have questions about pro-card, after reviewing the information provided on the Pro-card Menu, contact procard@ucsc.edu or (831) 459-3343.

Last revised: August 17, 2009 (am)