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Pro-card Overview

Summary: This page describes pro-card, a purchasing card issued to authorized employees for the purpose of making low cost purchases of routine supply items.

UC selected VISA to provide purchasing cards to the University. Using these purchasing cards, authorized employees make authorized purchases within their limits without needing to complete a requisition or purchase order.

Benefits of using the pro-card:
• Ease of use as it is accepted by all suppliers that accept Visa.
• Vendors receive payment within 48 hours from the issuing bank.
• Eliminates the processing of purchase orders and invoices.
• Ordering and payment are combined into a single process.
• Purchases are automatically recorded by the pro-card system.

Information programmed into each purchasing card:
• the card holder's identity
• the account sequence to which purchases are to be charged (exactly one FOAPAL is associated with each pro-card)
• dollar limits for cardholder's purchases (by purchase, by day, by month)
• the types of merchants with whom the pro-card can or cannot be used.

The Purchasing Card does not replace the Visa Travel Card and cannot be used to charge travel expenses.

No Restricted Goods and Services may be bought using a pro-card, even if the supplier is pre-approved.

A report of each individual's purchasing activity is available monthly.

Itemized receipts are required for all pro-card purchases, to enable supervisors to monitor the appropriateness of purchases and to review purchases for policy compliance and accrue for taxes payable to the State.

To qualify for a card, employees, at the request of their supervisors, must take the UCSC Pro-Card Cardholder On-line Training and pass an online exam: Pro-card Quiz.

Questions? If you have questions about pro-card, after reviewing the information provided on the Pro-card Menu, contact the Procard Administrator at (831) 459-3343.

Last revised: August 22, 2007 (am)