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How to Suspend Pro-Card Cardholder Privileges
Summary: Purchasing follows the steps on this page when a recurrent pattern of misuse is detected: 2nd incidence of missing receipts, 2nd policy misuse, or 2nd late submittal of statement and receipts; or when a split transaction is detected.
| What the supervisor does: |
How to do it: |
| 1 |
Notify the Cardholder. |
a. Complete the Notification of Temporary Suspension Form.
b. Attach to monthly statement, if statement if available.
c.
Deliver a copy to the Cardholder and Division.
d. Send a copy to the Pro-card Administrator. |
| What the pro-card administrator does: |
How to do it: |
| 1 |
Review database for recurrent misuses. |
a. Run a monthly misuse report.
b. Changes will be made within three days of notification. Contact Pro-card Administrator if an urgent situation exists. |
| 2 |
Notify the Cardholder, if not already done by Supervisor. |
a. Complete the Notification of Temporary Suspension Form.
b. Deliver a copy to the Cardholder, Supervisor and Division.
c. Send a copy to the Pro-card Administrator. |
| 3 |
Complete the process. |
a. Notify US Bank.
b.
Set limit to $1.
c.
Retain originals in Purchasing. |
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Last revised: July 23, 2007 (am)
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