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University Business Services © UC Santa Cruz
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How to Process Shipping Charges Summary: Learn how and when to include shipping charges on orders. UCSC Purchase Orders include the following information for suppliers: "Shipping charges are calculated and charged by each supplier, and should be invoiced as separate line items, as appropriate." FAST/AP pays reasonable shipping charges that total less than $100, as part of the order, with no action needed by the requestor. However, if the requestor knows the amount of shipping charges, they need to include them as a line item on the requisition. For shipping charges greater than $100 that are not included on the PO, use a Change Order (CO) to add a line item for the shipping charges. See When and How to Process a Change Order. The CO captures the necessary divisional approvals. For shipping charges greater than $500, an itemized Bill of Lading explaining the charges is also required before FAST/AP can process the payment. If not included with the invoice, FAST/AP requests the Bill of Lading directly from the supplier. If any shipping charges appear to be higher than "normal" contact Purchasing so a note can be added to the PO in Banner, for FAST/AP. Last revised: February 19, 2007 (am)
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