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Purchasing's Objectives and Responsibilities

Summary: This page explains the role of Purchasing at UCSC to vendors.

Our goal is to acquire (buy, lease, rent, or lease-purchase) those things our UCSC departments need at the lowest economical cost consistent with quality and time considerations. Specifically, Purchasing:
• Establishes competition wherever practicable including assisting in the development of procurement specifications, soliciting and processing requests for quotations, conducting negotiations for price, terms and conditions, and where necessary, conferring with University Counsel for advise and resolution of matters

• Ensures requirements for competition have been met, any negotiations have been conducted according to established guidelines, and prices to be paid are reasonable in the particular circumstances

• Establishes annual price agreements and contracts in accordance with sound procurement practices. Such contracts and agreements include participation in UC-wide Planned Purchasing Programs, campus local agreements, speciality contracts and consortium agreements.

• Maintains suitable sources of supply by facilitating supplier outreach for campus requirements and ensuring equal opportunity in University business contracting.

• Assumes a proactive role with campus customers to assure the effective management and delivery of quality and expert procurement services

• Administers and maintains purchase records for federal, state and internal procurement audits